Outlook Calendar

WorkSights integrates with your Outlook Calendar to provide accurate, privacy-safe visibility into the meetings that structure your workday. Events are captured directly from Microsoft 365 servers using Exchange metadata, ensuring reliability without installing any software on your device.

What WorkSights Captures

WorkSights imports meeting-related metadata whenever calendar activity occurs on your account — whether the event is created in Outlook, modified, or received from an external organizer. 

WorkSights records:

• Event title
• Start and end time
• Attendees (internal and external)
• Whether a Teams link is present

WorkSights never captures meeting descriptions, agenda notes, attachments, or email content.

How WorkSights Classifies Calendar Activity

Calendar events are categorized automatically based on who attends:

Calendar Change Events

These are the moments you interact with your calendar:

• Creating a meeting
• Accepting or declining an invitation
• Changing the time or location
• Adding or removing attendees

WorkSights logs these as lightweight interaction signals. They help show activity around your schedule but do not count as meeting time.

Calendar Blocks (Events With No Attendees)

A calendar block is any event where you are the only attendee. Examples:

• Focus time
• Deep work blocks
• Personal reminders
• Gym / lunch
• Self-scheduled structure

Blocks do not score as meetings unless your workspace admin explicitly enables scoring.

Internal Meetings

Meetings where all attendees share your organization’s domain. WorkSights highlights internal meetings to show:

• Collaboration patterns
• Team-level workload
• Day structure and meeting density

Internal meetings may be scheduled through Outlook, Teams, or imported from external sources if Outlook adds them to your calendar.

These meetings count toward meeting scoring.

External Meetings

A meeting becomes external when at least one attendee is outside your organization.

Common examples:

• Sales demos
• Customer calls
• Partner or vendor check-ins

These events receive their own color coding and scoring rules.

Microsoft Teams Links

If an Outlook event contains a Teams link, WorkSights flags the meeting as a video meeting. 

• The calendar event stays in the Calendar category
• The actual call start/end times arrive through the Teams Calls integration

These two data sources together provide a complete meeting picture.

How Calendar Data Updates

Calendar metadata arrives through Exchange audit logs and direct calendar APIs:

• Most Outlook events appear almost immediately
• Audit-log-based operations (delegated updates, series modifications, organizer changes) update several times per day, depending on Microsoft’s processing cycle
• WorkSights always reconciles the final source-of-truth metadata, even if updates arrive in batches

This ensures accuracy across all user setups.

Privacy and Security

WorkSights only receives metadata, never meeting content. We never capture agenda, notes, description fields, attachments, message bodies, audio or video data from Teams.

All data stays within Microsoft’s servers until WorkSights receives metadata securely via API or audit logs.

Next Steps

For a platform-level explanation, see Microsoft 365 Overview.

For connection details, see Connecting Microsoft 365.

For email activity associated with calendar events, see Outlook Email.

For meeting and call events, see Microsoft Teams – Calls.